Both handle enrollment, invoicing, and ESA-ready receipts. Propolis costs less, lets families start free, and gives them a provider marketplace too.
| What you need | Propolis | Scholium |
|---|---|---|
| Enrollment records with waitlists | Included | Included |
| Sections and classes with capacity and grade bands | Included | Enrollment records |
| Attendance per class day | Included | Not advertised |
| Transcripts and progress reports | Not built in | Included |
| State e-transcript filing | Not included | Optional add-ons at $19/mo each |
| Automated invoicing | Included | Included |
| Invoices and online payments via Stripe | Included | Automated invoicing |
| ESA-ready itemized receipts issued by the program | Included | Included |
| Scholarship tracking families run themselves (Step Up / FES-EO balances) | Included | Not included |
| Family-facing marketplace of tutors, classes, and providers | Included | Not included |
| Volunteer hours tracked per family | Included | Not advertised |
| Free entry point for families | Free scholarship tracker, no card required | No free tier — payment required before setup |
| Pricing | $75/mo flat for the whole co-op | Co-Op $149/mo or Learning Center $99/mo, plus $19/mo per state e-transcript add-on |
Scholium pricing and features reflect their published plans; confirm current details on their own site before deciding.
Hive Pro is $75/mo flat for the whole co-op, below Scholium's $149/mo co-op plan and its $99/mo learning-center plan.
Propolis families can use the scholarship tracker with no card, so you can invite them before anyone pays anything.
Propolis includes a statewide directory of tutors, classes, and providers families can message and hire — Scholium doesn't.
Beyond receipts, families see their own Step Up and FES-EO balances, expenses, and reimbursement deadlines.
Announcements, messaging, attendance, and volunteer hours are in the one plan instead of priced separately.
Propolis came out of running Berean Arrows, so the workflow matches how co-ops actually operate.
Scholium publishes a Co-Op plan at $149 per month and a Learning Center plan at $99 per month, with optional state e-transcript add-ons at $19 per month each and no free tier. Propolis Hive Pro is $75 per month flat for the whole co-op.
Scholium covers ESA-ready itemized receipts, transcripts and progress reports, automated invoicing, and enrollment records with waitlists.
Propolis has a free entry point for families, a family-facing marketplace of tutors, classes, and providers, and a lower price floor with scholarship tracking families run themselves.
Yes. Families can use the scholarship tracker for free with no credit card, and directors can set up their hive before committing. Scholium requires payment before setup.
No per-family fees. No per-registration fees.